Meetings Management

Meetings Management

MSP’s philosophy is to create memorable experiences for each of our events. We don’t believe in cookie cutter meetings or trade shows. Our Meetings Team creates events that meet the organization’s needs and the needs of its attendees—ensuring that they have just the right mix of educational sessions, leading experts, and networking opportunities.

We understand how important non-dues income is to an association, and we help make our clients’ meetings more profitable by working to reduce expenses while developing initiatives designed to increase revenue.

As an AMC that is responsible for many association meetings each year, we represent a larger composite piece of business to vendors. Our clients benefit from MSP’s relationships with vendors, as we are able to negotiate more favorable pricing and services, thus reducing costs. At the same time, our skilled exhibits and sponsorships managers and our Communications Team have proven track records for developing campaigns that help to increase attendance and exhibitor and sponsor participation.

Services Include:

General Meeting Support—developing meeting goals and objectives, budgets, and RFPs; conducting site inspections; negotiating contracts; and securing meeting insurance.

Meeting Programming—facilitating program planning and speaker solicitation, confirming speakers, arranging for audiovisual requirements, and coordinating speaker handouts.

Registration/Onsite Meetings Management—managing the registration process, preparing weekly reports, creating meeting badges, liaising with key hotel personnel, creating staff schedules, conducting pre- and post-event meetings with hotel, and coordinating conference signage.

Exhibit and Sponsorship Management—developing the exhibitor and sponsorship prospectus, selling exhibit booths and sponsorships, and creating promotional materials and signage to recognize sponsors.

Meetings Marketing—developing schedules to promote events, creating promotional copy and materials, developing and maintaining event websites, creating conference branding and graphics, and developing event apps and conference materials.

Financial Management—developing meeting budgets, processing all event revenue, and preparing financial analysis for each event.